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Privacy Policy

Privacy Policy

This Privacy Policy explains how Color Form processes personal data in connection with its photo and art printing services, including inquiries, file review, proofing, production, packaging, and local delivery or collection within Şəmkir.

Terms of ServiceContact
Effective Date
As stated in this policy
Scope
All users of our services
Questions?
Contact
Purpose of use

How We Use Data

We use personal data to respond to inquiries, review uploaded files for basic technical suitability, discuss size and paper options, prepare quotes, manage test prints and proof approval, produce printed items, arrange packaging, collection, or local delivery, process payments, maintain records, and handle service-related communication. We may also use limited technical data to operate, secure, and improve the site.

Note
Processing is limited to the service steps needed to manage each request.
Third-party sharing

Service Providers

We may share personal data with service providers that support website hosting, file handling, payment processing, delivery coordination, communications, and similar operational tasks. These parties may process data only for the services they provide to us and are expected to handle it under appropriate confidentiality and security obligations.

Note
Operational partners receive only the information needed for their role.
Legal basis

Legal Disclosures

We may disclose personal data when required to comply with law, a valid court order, or another lawful request from a public authority. We may also share information where disclosure is necessary to establish, exercise, or defend legal claims, or to protect the rights and security of the business, users, or others.

Note
Legal disclosure is limited to what is necessary and proportionate.

Data handling overview

How information is collected and how cookies work

01 · Collection

Data We Collect

We may process contact details, order and inquiry information, uploaded files, file specifications, payment-related records, delivery or collection details, and technical data such as device and usage information. For print services, we may also process the content of images or artwork submitted by users, including files provided for review, proofing, and production.

The categories of data collected depend on how users interact with the site and request printing services.
02 · Sources

How We Collect Data

We collect data when users submit an inquiry, upload files, request a quote, approve a proof, place an order, arrange collection or local delivery, or communicate with us by email or form. We also receive limited information from browser and device interactions, and from payment or delivery steps needed to complete the service.

Most information is provided directly by users, while some technical data is generated automatically.
03 · Cookies

Types of Cookies

The site may use essential cookies to support navigation, security, and form functions, and may use preference or analytics cookies to understand site use and improve performance. Cookies are not used to make decisions about print content, and they do not replace the review steps used for file preflight or proof approval.

Cookie use is limited to operational and basic analytical purposes.
04 · Controls

Cookie Controls

We use standard cookie controls and similar technologies that users can manage through browser settings. Where available, users may also clear stored cookies or block certain categories, although some site features may not function properly if essential cookies are disabled.

Browser controls may limit some cookie functions and can affect site performance.
User Rights

Your Rights

Subject to legal limits, users may request access to their personal data, correction of inaccurate details, deletion of data that is no longer needed, or restriction of certain processing. Users may also object to processing based on legitimate interests where that basis is used, and may ask for clarification about how their data is handled.

Available rights may vary depending on the nature of the request and applicable law.
Requests

How to Make a Request

To protect privacy and prevent unauthorized disclosure, we may ask for information needed to verify a request before responding. If a request cannot be fully satisfied, we will explain the reason where permitted by law and provide the available options.

Requests are reviewed before action is taken to protect account and order security.
Data Retention

Data Retention

Inquiry records, order files, and related communications are retained for the period needed to manage the request, complete production, handle follow-up issues, and meet accounting or legal requirements. Uploaded artwork and production files are deleted or archived according to operational needs and storage limits, unless a longer period is required by law or agreed for a repeat order.

We keep data only for as long as needed for the service, recordkeeping, or legal obligations.
Policy Updates

Policy Updates

When this policy is updated, the revised version will be posted on the site and will apply from its effective date. If a change materially affects how we handle personal data, we may provide additional notice through the site or by direct communication where appropriate.

We may revise this policy to reflect changes in processing practices or legal requirements.

Contact Information

Email address
[email protected]
Telephone
+994 99 266 11 90
Postal address
48, Vaqif Səfərov Küçəsi, Şəmkir, AZ
Privacy inquiries
[email protected]

Use the contact details below for questions about this policy or the handling of personal data.

Contact Page